Reporting
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Weekly time card with no location shown
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Weekly time card with location shown
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Bi-weekly time card with location shown
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Time card detail reporting
- Prints full time card activity report - many different report options - including terminal used, shift applied, and missed clockings.
- Reports can highlight missed clockings, lateness, early departure and breaks exceeded.
- Reports highlight lateness in red or bold.
Time card summary
Prints full time card summary report for any selection - for viewing but mainly to create export for payroll programs.
Roll call in case
Run automatic, on demand and up-to-date roll call reports in cases of emergency. Our report gives you greater confidence by allowing an instant roll call if required- great for Health and Safety.
- The Roll call report automatically documents every transactions as they happen for an accurate, on the spot roll call.
- Run on multiple PC's each with it own selection of employees.
- This report can be set to run automatically or on demand.
Who's not 'IN'
Don’t go looking for employees. Get the Live attendance display installed on the PC that requires it or run the ‘who’s not in’ report.
Missed clockings report
Make sure your records are up to date with this report. This way you can be sure your payroll will be right and not have missing data. |
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Export & Payroll
Sage payroll import, exporting data to other payroll or HR programs or Excel
There are two types of automated Payroll data entry. those Payroll that can import data and those that have to be opened with a special password and a program to place the data into their database (Sage Payroll)
Sage
GeoTime 100 comes complete with PayStandard Software - Our Sage Payroll import program. With a PayStandard payroll link these figures can be imported into Sage Payroll, safe, reliably and automatically.
PayStandard allows you to import all hours worked for all employees into the 'Enter Payments' section in Sage Payroll. This is done with the click of a button, takes seconds to complete and the data entered is then subject to your acceptance or refusal. So you maintain complete control over the matter.
PayStandard can save your payroll department hours of lost time in manual data entry.
Other payroll packages
You can export your time card and other data from Geotime 100 for use in other payroll packages or Excel spreadsheets.
Export to Excel
GeoTime 100 exports all data to a file in CSV format for use in Excel and almost all known payroll systems.
- Geotime 100 Automatically calculates the correct figures for payroll.
- Data can also be exported for use in third party software such as HR and Personnel packages.
- Print or view information on screen and save reports to disk for later review or use elsewhere.
GeoTime 100 TCP/IP
1. Is this version LAN capable?
Yes, the Model GeoTime 100 TCP/IP has an Ethernet port installed.
2. How do I connect the terminal to my PC?
Please follow the instructions delivered with the product.
3. What is the benefit of having more than one terminal?
Many benefits. It a no-brainer. You will save time, money time and stops queues and the arguments. If you have a lot of employees that depart at the same time – you are paying them to queue up to clock - save that by getting more terminals. Also, some clients like one terminal for the office and one for the factory floor, so factory workers do not have to walk through office to clock. There are many reasons for multiple terminals and best reasons come from clients. We know of users who have 8 clocking machines at one factory door to stop queueing.
4. Where should I install the software?
Please see the above answer.
5. If I purchase a system later I take on more employees can I upgrade the number of employees?
You can increase employee levels at any time.
6. Does the terminal/time clock have a password to keep it locked from others accessing the settings?
Yes. A password for anyone who is an administrator and separate passwords for each enrollers. Enrollers can only access to enrol employees. Administrators can access all features. We recommend that you always use a number password and not a finger, face tag or any other method. If that person’s finger, face or tag leaves the business then you will have to reset the system.
7. What is a shift?
A shift is a set of working rules for a day.
8. What is a shift pattern?
An arrangement of shifts over a pay period so you can accurately measure the hours worked. For example Shift 3 for Monday to Thursday (8.00am to 5.00pm), shift 5 for Friday (8.00am to 7.00pm), shift 7 for Saturday 8.00 to 1.00pm at double time and shift 8 Sunday, a non-working day.
9. What does it mean when it says “max number of terminals/time clocks on system”?
What this means is the maximum number of time clocks/terminals that the software can support.
Clients like to fit terminals in each department store in their chain, or multiple terminals on a work site, one at the front door, back door, office, 2 on the factory floor etc. The maximum number of terminals allowed is stated on the specifications page.
10. Can I turn off the auto deductions for not clocking out for lunch?
Yes, you can turn off auto deductions.
When you use this feature, the auto deduct can be configured for to deduct any amount of time in at a fixed time (drink break of 15 mins, at 10.00am no clocking required) or in a window of time (deduct 30 mins between 12.00pm and 2.00pm if employee does not clock for break).
11. What grace options are there?
The grace options are 1, 2, 3, 4, 5, 6, 10, 12, 15, and 30 minutes.
12. Can I turn off grace options.
Yes, you can turn off grace options.
13. Can I turn off rounding time?
Yes, you can turn off rounding time.
14. What roundings are there?
The roundings available are 1, 2, 3, 4, 5, 6, 10, 12, 15, 30 and 60 minutes.
15. Employees who work overtime must work a minimum of ½ an hour. Can the system do this?
Yes, the system can.
16. Some employees get a lunch break of ½ an hour and some get 1 hour. Can the system handle this?
Yes, each shift can have it owns breaks and lengths. Put the employee on the relevant shift for the relevant day.
17. We give our employees 3 breaks a day, one for lunch and two for cigarette breaks. I want to be able to deduct the lunch and cigarette breaks from their hours. Can I get the software to do this?
Yes, you can get the software to do this.
18. If someone forgets to clock how can I fix that?
At the PC, authorised users can edit transactions.
19. Will this device continue to work if I don’t get support?
Yes. The software will carry on working.
20. How much is support?
The cost of support depends on the system purchased and number of ‘live’ employees using it.
21. What is included in the free support?
If free support was included in your purchase it is to keep the software operating according to its specification. Support is for those who have tried to resolve a problem themselves.
22. We have 150 employees and our HR gets inundated with requests for verification of hours worked. I would like to automate this so the HR can easily send or print something. Do you have a solution?
Use the Automatic time card to employee email facility. It can email the time card to
the employee at your frequency. Only available in the 200 version.
23. Some employee turn up an hour early and clock for work. How can we stop them from being paid for these hours?
You can stop employees being paid for these hours in the shift set up. You can stop time accumulating at start and end of a shift.
24. I have quite a few employees and they all work slightly different times and it takes my payroll department a long time to work out the hours. We want something that make this easier. Can you help?
Yes, we can help. Any model from 100 upwards has multiple shift options. You can have every employee on a different shift every day of the year. It really is versatile.
25. What happens if the power goes off? Do I lose my information?
You should not lose any data. The terminal stores data even during power outages.
26. We operate a 2 week pay period, but overtime is calculated weekly, we don’t pay daily overtime until 39 hours PER Mon- Fri workdays have been worked. We pay overtime on Saturday, but don’t want to unless the same 39 hours have been worked during the week. Can I get the software to do this?
Yes, the software can automatically do this. Overtime can be calculated daily, weekly or by pay period but can be ‘limited’ by rules. As an example, you reduce weekly overtime until ‘39 hours at standard rate’ are met. This feature can move any selected worked overtime from selected overtime rates to standard rate until 39 hours are hit.
The 39 hours can be set in ‘overtime limits’ and the same goes for Saturday being paid overtime, ‘no overtime paid Saturday until 39 hours at standard rate achieved during Monday- Friday’. Great feature.
27. We operate different shifts, Monday to Thursday 8am – 6pm and Fridays 8am till 11pm, Saturdays 8am till 13.00 on fixed overtime for Saturday. Can I get the software to do this?
Yes you can get the software to do this. The software allows different a shift every day, each with its own pay rules.
FAQ 100 GSM WIFI UK Jul25 V1.032
