GeoTime 10+ | Fingerprint clocking in machine

Reporting

Weekly time card

Weekly time card with location

Bi-weekly time card

Time Card Detail Reporting

• Prints full time card activity report - many different report options - including terminal used, shift applied, and missed clockings. 
• Reports automatically highlight missed clockings, lateness, unauthorised absence, breaks exceeded and early departure etc.
• Reports highlight lateness in red or bold. 

Time Card Summary
Prints full time card summary report for any selection - for viewing but mainly to create export for payroll programs. 
 
Fire Roll Call Reporting
Run automatic, on demand and up-to-date fire roll call reports in cases of emergency. Our fire report gives you greater confidence by allowing an instant roll call if required- great for Health and Safety.

• The Fire roll call report automatically documents every transactions as they happen for an accurate, on the spot roll call.
• Run on multiple PC's each with it own selection of employees.
• This report can be set to run automatically or on demand.

 
Who's not 'IN'
Whos not 'turned in' reports - don't go looking for them - find out instantly - just run report or look at the on-screen attendance display- it tells you. 
 
Missed Clockings Report
Make sure your records are up to date with this report. This way you can be sure  your payroll will be right and not have missing data.
 

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Export & Payroll

Exporting data to Payroll programs or Excel
You can export your time card data and other information to 3rd party payroll or Excel spreadsheets.

• Automatically calculates the correct figures for payroll input.
• Export for Sage payroll/other - automating your payroll even more
• Information can also be exported for use in third party software such as HR and Personnel packages
• Print, view on screen or save reports to disk for later review

Below is a software comparison for software options that will come with your new time & attendance system. 
 

 V1.01 Mar 21 ck & Js

GeoTime 10 TCP/IP
 

1. Is this version LAN capable?
   
   Yes the Model GeoTime 10 TCP/IP is LAN capable, it has a TCP/IP ethernet port.
    
2. How do I connect the terminal to my PC?
   If your terminal has WIFI - WIFI is easiest. In the professional world, if you have WIFI on the terminal and you have a suitable WIFI network on your premises, then program the terminal in the ‘WIFI settings’ to connect the terminal to your network (just like the WIFI on you mobile phone). Then do the same on the PC/server that has your ‘hardware controller’ software installed.
   
   If you only have one PC then connect to the WIFI on that as above, but the software must be installed on same PC.
   
   If your terminal only has TCP/IP (ethernet), then you would normally connect the terminal, using the ethernet cable, to a spare network point or direct to a router, program the terminal, just like above, but in the ‘TCP/IP settings’ of the terminal.
   
   In theory, when you set up the setting on a terminal on a network, you give the terminal an IP address and sometimes a password. This is just like moving into a new home, you tell your friends your new address. At the PC or server, in our ‘Hardware Controller’ software you also enter that same IP address, like someone setting up SAT-NAV in their vehicle to find your home.
   
   The terminal is now sitting in its new ‘virtual’ home waving a virtual flag saying ‘here I am’ and the hardware controller has the terminal address. So they can now talk to each other. (Polling)
    
3. How do I install the software?
   The software installs automatically. Just follow the install instructions. When installing, you can abandon the install at any time if you change your mind about any option you have selected. It intelligent so you won’t break it and support can help if you go wrong.
   
   Helpful note: When installing the software you must put the software on a PC that is going to use the software but you can put the database part of the software on a server or the same PC (your choice). You must put the database and ‘polling’ on a server if you intend to run multiple instances of the software. The install program will ask you where you want to put the database and ‘polling’.
    
4. Where should I install the software?
   
   Please see the above answer.
    
5. How do I install the software?
   The software installs automatically. Just follow the install instruction. When installing, you can abandon the install at any time if you change your mind about any option you have selected. It intelligent so you won’t break it and support can help if you go wrong.
   
   Helpful note: When installing the software you must put the software on a PC that is going to use the software but you can put the database part of the software on a server or the same PC (your choice).
    
6. If I get the 25 employee version and later will need the 50 employee one, how can I do this?
   
   You can increase employee levels at any time. This is usually done by an email.
    
7. What is a shift?
   
   A shift is a set of working rules for a day.
    
8. What is a shift pattern?
   
   The Model 10 only has one programmable shift so you will have to use that shift every day, except for non-working day shift, a non-programmable shift. For more shifts use the Models 100 or 200.
   
   But to answer your question, a shift pattern is an arrangement of shifts over a pay period. Shift 1 for Monday, shift 2 for Tuesday etc
    
9. What does it mean when it says “max number of time clocks on system”?
   
   What this means is the maximum number of clocking terminals that the software can support at one PC. Please see the product for these limits.
    
10. Can I turn off the auto deductions for not clocking out for lunch?
    
    Yes, you can turn off auto deductions.
    
    When you use this feature, the auto deduct can be configured for to deduct any amount of time in at a fixed time (drink break of 15 mins, at 10.00am no clocking required) or in a window of time (deduct 30 mins between 12.00pm and 2.00pm if employee does not clock for break).
     
11. What grace options are there?
    
    The grace options are 1, 2, 3, 4, 5, 6, 10, 12, 15, and 30 minutes.
     
12. Can I turn off grace options.
    
    Yes, you can turn off grace options.
     
13. Can I turn off rounding time?
    
    Yes, you can turn off rounding time.
     
14. What roundings are there?
    
    The roundings available are 1, 2, 3, 4, 5, 6, 10, 12, 15, and 30 minutes.
     
15. What pay periods are there?
    
    The pay periods available are - Weekly, bi-weekly, 4 weekly and monthly. You can also compose your own pay period of any length of days. You can have some employees on bi-weekly and others on weekly. Suggestions are welcome
     
16. Employees who work overtime must work a minimum of ½ an hour. Can the system do this?
    
    No. Since this is a daily requirement it needs to be dictated within a shift using an overtime rate. The 10 does not have this, you will need the Model 100 or 200.
     
17. Our lunch break is only ½ an hour. Can the system handle this?
    
    Yes, the system most definitely can handle this.
     
18. We give our employees 3 breaks a day, one for lunch and two for cigarette breaks. I want to be able to deduct the lunch and cigarette breaks from their hours. Can I get the software to do this?
    
    Yes, you can get the software to do this.
     
19. If someone forgets to clock how can I fix that?
    
    At the PC, authorized users can edit transactions.
     
20. Will this device continue to work if I don’t get support?
    
    Yes. The software will carry on working.
     
21. How much is support?
    
    The cost of support depends on the system purchased and number of ‘live’ employees using it.
     
22. What is included in the free support?
    
    Support is to keep the software operating according to it specification. Support is for those who have tried to resolve a problem themselves.
     
23. We have 150 employees and our HR gets inundated with requests for general verification of hours worked. I would like to automate this so the HR can easily send or print something. Do you have a solution?
    
    Yes, we have a solution. Buy the 200 version of this software. It has an automatic email option so you can send an employee time card report regularly, at fixed times, each selected day (usually evenings, or anytime you choose, no limits) to selected employees. It should reduce those requests and free up time for your HR employees.
     
24. Some employee turn up an hour early and clock for work. How can we stop them from being paid for these hours?
    
    You can stop employees being paid for these hours in the shift set up. You can stop time accumulating at start and end of a shift. Please remember you only have one working shift on this product.
     
25. I have quite a few employees and they all work slightly different times and it takes my pay lady a long time to work out the hours. We want something that make this easier. Can you help?
    
    This product will not solve that problem. You will require a 100 or 200 model. Any model from 100 upwards has multiple shift options. You can have every employee on a different shift every day of the year.
     
26. What happens if the power goes off? Do I lose my information?
    
    You should not lose any data. The terminal stores data even during power outages.
     

FAQ 10 TCP/IP UK Mar21 V1.01