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Clocking In Machines

ProxTime 100 | RFID tag clocking in machine

ProxTime 100 | RFID tag clocking in machine

£295.00 £354.00 (inc. VAT) RRP: £495.00
Stock Status: In Stock
Easy to use RFID proximity tag clocking in machine, accurate, reliable, takes just a second to clock. The terminal is robust, software is GDPR compliant and ISO 27001 certified. Fully featured clocking in machine solution. Exports to payroll. FREE Live attendance Dashboard. FREE Paystandard import to Sage Payroll. FREE support for 12 months.
  • Present a pre-enrolled proximity tag to clock, that is all
  • Automatically calculates the correct hours or pay for payroll
  • Unlimited shifts, Unlimited Clocking’s per day
  • Multiple reports and report options
  • Auto-deduct for lunch/breaks, clocked/not clocked
  • Auto deduct for lateness early departure
  • Live Attendance Dashboard at any and all PC’s
  • ’Roll Call’ for printed evacuation reports at all PC’s
  • Graphical drag and drop shift rostering
  • FREE Payroll export & Paystandard Payroll import to Sage
  • FREE 12 months support
  • FREE 12 months warranty
ProxTime 100 is a best selling robust, fully featured clocking in machine solution, network ready, Roll Call Report, Payroll Report, Sage Payroll Import, Live attendance Displays & 12 Months free Support from Time Systems UK.
 
Standard Pay and Overtime Deduct for Cigarette Breaks
Employee Rostering Exports data to all Payroll Programs
Unlimited Lunch/Tea Breaks Auto-Deduct for Lateness
Overtime abuse clawback feature Daily and Weekly Overtime
Automatic or Clocked Breaks/both         Exports to all Payroll Programs
Reports in hours/ minutes or decimals           2 Different time card reports
Optional PIN instead of fingerprint Unlimited          Shift rotation Unlimited
Cigarette break clockings Unlimited          Number of pay periods Unlimited
Number of roster patterns Unlimited          Number of departments  Unlimited
Number of Key Personnel Displays Unlimited          Pay period length  Unlimited
Number of concurrent Fire Reports Unlimited          Number of clock in/out per day Unlimited
Number of companies Unlimited          Number of fingerprints on terminal per person 10

Please see "Software Comparison" for advanced features.

How the terminal works
Each employee presents their badge or tag to the terminal and once recognised this creates an in/out transaction. The terminal displays the result of the attempt along with an audible message. There is no doubt if they have been accepted or rejected. The ProxTime 100 software at the PC also allows authorised personnel to add, modify or delete those transactions. The terminal is normally connected to your network for ease of use.

If you have no network you can download use RS232 cable port or transfer data to a USB stick and data transfer at a PC.

What's in the box?
ProxTime 100 Terminal, Time and Attendance software, Sage Payroll Import and Payroll Export on CD. Mounting Backplate, Network Cable, 3 Pin Power Adaptor.
 

Example Time Card


 

Working Hours and Pay
Overtime can be applied by time of day, day of week, after x hours per day, after x hours per week.
Calculates hours worked, sorts pay into standard and overtime - even deducts for any breaks so you don't have to! 

  • Also allows you to add, edit or delete transactions - to restrict too much overtime - easily add transactions for drivers and remote workers.
  • Overtime can be accrued by number of hours worked, by time of day (time band), by shift, day of week and pay period. You can name overtime rates to suit you. 
  • Multi user software option - with user access permissions


Roll Call Reporting 
Run automatic, on demand and up-to-date roll call reports in cases of emergency!  Our fire report gives you greater confidence by allowing an instant roll call if required- great for Health and Safety. 

The Live Attendance Dashboard
See in real-time who is on or off the premises - have this utility running on multiple PCs in your company so anyone can see who is 'IN' or 'OUT'. 

Graphical Shift Rostering Calendar - Changes Shifts In A Second
There is no limit to the number of clockings or breaks per shift and you can allocate an employee to a different shift every day. The shift rostering calendar allows you to allocate employees with a click.- by day of the week/department etc

Lateness Retrieval Facility
ProxTime 100 software has intelligent rounding rules so you only pay for the exact time worked. Round forward/back for late arrivals, long lunches, early departures, lunch not taken - so you only pay for the hours worked.

Reporting Facility
Summary time cards, detailed time cards, fire roll call reports and more! See the reporting tab for full details. 



*Software Specification
ProxTime 100 software only operates on Windows platform and is multi-department, multi-company and can run on a stand-alone PC or networked.

PC *minimum* requirements: 
Standard Windows Intel-compatible processor (Intel, AMD etc), 1gb RAM, 200MB hard disk space free, an available and suitable CAT5 network port (for hardware equipped with a network port), communications "COM" port or USB port when using USB to COM adapter or connections.

Operating systems supported must be properly licensed, legal and current copies of Windows 7, 8, Windows 10; desktop versions.

This product is not sold to work on beta or preview versions of Windows, Windows Vista, Windows RT, Windows for devices or emulation packages such as the WINE project, thin client or virtual environments. 

All operating systems must be 32bit or 64 bit with no sub-systems restrictions.

  • Features:
    RFID tags
  • Connectivity:
    Ethernet
  • Software Requirements:
    Windows only *See Key Features
  • Power supply:
    240v 3 pin adaptor
  • Standards:
    CE, FCC
  • Environment:
    0° - 40° C
  • Data Protection:
    GDPR compliant
  • Fitting:
    Wall mount
  • Communications:
    TCP/IP - LAN/WAN 10/100 Mbit, USB stick
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Reporting

Time Card Detail Reporting
  • Prints full time card activity report - many different report options - including terminal used, shift applied, and missed clockings. 
  • Reports automatically highlight missed clockings, lateness, sickness, holiday, unauthorised absence, breaks exceeded and early departure etc.
  • Reports highlight lateness in red or bold. 

Time Card Summary
Prints full time card summary report for any selection - for viewing but mainly to create export for payroll programs. 
 
Fire Roll Call Reporting
Run automatic, on demand and up-to-date fire roll call reports in cases of emergency. Our fire report gives you greater confidence by allowing an instant roll call if required- great for Health and Safety.
  • The Fire roll call report automatically documents every transactions as they happen for an accurate, on the spot roll call.
  • Run on multiple PC's each with it own selection of employees.
  • This report can be set to run automatically or on demand.
 
Who's not 'IN'
Whos not 'turned in' reports - don't go looking for them - find out instantly - just run report or look at the on-screen attendance display- it tells you. 
 
Missed Clockings Report
Make sure your records are up to date with this report. This way you can be sure  your payroll will be right and not have missing data.
 
Export & Payroll

Sage Payroll Import, Exporting data to other Payroll or HR programs or Excel
There are two types of automated Payroll data entry. those Payroll that can import data and those that have to be opened with a special password and a program to place the data into their database (Sage Payroll)

Sage
ProxTime 100 comes complete with PayStandard Software - Our Sage Payroll import program. With a PayStandard payroll link these figures can be imported into Sage Payroll, safe, reliably and automatically.

PayStandard allows you to import all hours worked for all employees into the 'Enter Payments' section in Sage Payroll. This is done with the click of a button, takes seconds to complete and the data entered is then subject to your acceptance or refusal. So you maintain complete control over the matter.

PayStandard can save your payroll department hours of lost time in manual data entry. 

Other Payroll Packages
You can export your time card and other data from ProxTime 100 for use in other payroll packages or Excel spreadsheets.

Export to Excel
ProxTime 100 exports all data to a file in CSV format for use in Excel and almost all known payroll systems.  
  • ProxTime 100 Automatically calculates the correct figures for payroll.
  • Data can also be exported for use in third party software such as HR and Personnel packages.
  • Print or view information on screen and save reports to disk for later review or use elsewhere.
 
Below is a software comparison for software options that will come with your new time & attendance system. 
 
ProxTime 100 ProxTime 200
Description Flexibility of shifts & pay rates Comprehensive T&A management
Shift patterns Unlimited shift patterns Unlimited shift patterns
Pay rates 4 x Pay rates per shift 4 x Pay rates per shift
Overtime rules & claw back
Lateness retrieval
Live attendance dashboard
Reporting suite
Absence handling
Graphical absence calendar
Graphical holiday calendar
Graphical shift rostering calendar
No. of departments Unlimited Unlimited
No. of clockings Unlimited Unlimited
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